╨╧рб▒с>■  CE■   B                                                                                                                                                                                                                                                                                                                                                                                                                                                ье┴[@ Ё┐_,bjbj44 ">ViVi_$      И6666666J╥ ╥ ╥ ╥ ▐ 4J╢        ШЪЪЪЪЪЪ$╧R!H╛6╥   ╥ ╥ ╛66  ╙   ╥ ║6 6 Ш ╥ Ш X x66x  LЧ╠'─╥ М xШщ0xiв ~ixJJ6666i6x  2  @ L Ж   ╛╛JJdо $ JJо  Minutes American Reading Forum Business Meeting Friday, December 12, 2003 5:00 Ц 6:00 P.M., Sundial I Sanibel Resort, Sanibel Island, Florida 1. Opening Announcements Fine Joyce Fine called the meeting called to order at 5:00. Following welcoming remarks, Joyce announced that a get-well card was circulating for Ira Arron. She also announced that Alice Randlett was stepping down as secretary and that Lynne Miller would be filling this position. 2. Approval of Agenda Fine After agreeing on one change to the agenda (ARF Yearbook information would be presented together under committee reports, not as a separate agenda item), the agenda was approved unanimously. 3. Approval of Minutes Randlett / Kossack The minutes from last yearТs business meeting were online for members to review. There were no suggested additions to the minutes, and the minutes were approved unanimously. 4. TreasurerТs Report Dowhower Sarah Dowhower, Treasurer, announced that financially, this had been a very good year for the organization. Conference registration was up, and because the ARF Yearbook is now online, expenditures for this item decreased from approximately $5000.00 to $700.00. Sarah presented the TreasurerТs report, indicating that by May, the organization would have almost $13,000.000. She indicated that another area in which the organization saved money was related to the conference. Since all conference information is on the web, postage and mailing was only 1/3 the cost as in previous years. The TreasurerТs Report was approved unanimously. 5. Committee Reports Reports were heard from the following committees: a. Nominations / Elections Laine The following election results were announced: Jill Lewis, Chair Lessie Cochran, Vice-chair Michael French, Board Member Mona Mathews, Board Member b. Membership Townsend Members were encouraged to volunteer for ARF committees. A variety of committees were still had some vacancies. A notebook at the registration table contained contact information for ARF members. Members were asked to check the information for accuracy, especially the e-mail addresses. It was reported that there are 145 paid ARF members, and that 140 attended this yearТs conference. Of the attendees, 39 were student members. c. Publications Thrathen / Lewis Gary Moorman introduced Erica Blumenthal. Erica will continue working to maintain the ARF website. Gary Moorman will serve as web master. Bob Schlagal and Woody Thrathen will serve as editors of the on-line journal. Gary announced that at this time we have two web addresses: Americanreadingforum.org or Americanreadingforum.com Eventually, the organization will have only one web address. Conference attendees were asked to sign and submit an information release form so that photos taken at the conference could be displayed in the on-line Scrapbook on the ARF website. When sending pictures to Erica, the names of the individuals in the photos should be provided. Also, photos should be sent digitally if possible. Scanning photos was possible, but this was a longer procedure. Gary reviewed sections of the revised ARF website. He indicated that soon there will be a new section that provides APA style assistance. He indicated that if those submitting papers for the ARF Yearbook use this tool, papers may need less editing. Gary indicated that Erica will continue to improve and update the website so that it parallels the quality websites of other professional organizations. One of the plans is to put a navigational system on each page so the user does not have to go back to first page to navigate site. Another plan is to include more streaming video. Gary suggested that the editorship of the online journal change every three years and that the organization buy a new server every three years for the purpose ARF business. Appalachian State University will continue as editor of the journal through 2006, and 2006 will be the transition year for the next editors. Gary encouraged submitting articles this year with streaming video, pictures, clips, website links, etc. However, he cautioned authors to secure copyright approval for clips or photos. Gary demonstrated how one could access web statistics by clicking on the web counter. He indicated that the statistical information would be valuable for those seeking tenure or promotion. d. Editorial Advisory Thrathen / Moorman Currently Woody Trathen and Bob Schlagal are co-managing the online yearbook, however, in the future, Bob will be taking on this assignment. For the 2002 conference, 31 manuscripts were submitted and 28 were accepted. Most of the 28 are in the final editing process. April 1, 2004 is the submission deadline for papers from the 2003 ARF Conference. Acceptance notifications will be sent by September 15, 2004. Editorial feedback will be provided by December 1, 2004, and the papers will be published in the on-line journal by February 1, 2005. In the ARF Conference program this year, there is a set of guidelines for publication in the on-line journal and a condensed version of APA guidelines. There is a checklist for reviewing manuscripts on the ARF website. This is a downloadable document and should be the coversheet for the submission of an article. e. Conference Program Wolpow Terry Bullock, Missy Laine, Tara Durbin, and Chet Laine, were recognized for their work on developing the outstanding conference program for the 2003 annual conference. f. Proposal Review Laine The proposal submission form and proposal review procedures will be on line on the ARF website. A paper copy was provided in the conference packets for attendees. g. Budget Dowhower Sarah Dowhower reported that the budget projection for the next year is similar to the budget for this year with two exceptions: (1) The scholarship budget projection is $1200.00, as opposed to the $1600.00 spent this current year; and, (2) There will be a purchase of a server this year for the on-line journal and other ARF business and this will be a larger expense. It was reported that this year registration for the conference could be paid by check or by electronic payment (for those that have a bill paying server). Members were encouraged to try this option when registering for next yearТs conference. h. Graduate Student Mentoring Bass / Yribarren Randy Bass and Lynn Yribarren announced the recipients of the ARF Scholarship Awards. It was reported that this year, for the first time, a graduate student, Lynn Yribarren, co-chaired this committee. The scholarship award recipients were as follows: Mark Davis, Sarah Walters and Hiedi Zielke, from Bowling Green State; Erica Blumenthal, Laurie Palmer and Beth Frye, from Appalachian State University; Christine Mallozzi, Bari Ewing and Christina Walton, from University of Cincinnati; and, Melissa Bray, Stephanie Mann and Teresa Young, from East Tennessee State University. i. Site Selection Ransom / Lapp The conference will remain in the same location for next year. There was no report at this time. j. Public Relations Cochran Participants were encouraged to attend the ARF Shrimp Dinner later in the evening. k. Bylaws / Parliamentarian Laine Copyright issues were discussed regarding images that may be used in articles. Authors must secure appropriate copyright permission to include images, however, it was recognized that this can be a complex, time consuming. Process. Costs associated with securing copyright permission are the responsibility of authors, not ARF. The bylaws will be on the website for review by members. Norm Stall developed a policy and procedures manual for jobs within the ARF organization. This manual is on the ARF website. Members are encouraged to review the manual and to volunteer for ARF committees of interest. l. International Kossack A report was submitted for the International Committee. The full report will be on the ARF website. m. Archives Fine / Jerrolds The ARF Archives will be housed in the Green Library at Florida International University. 6. Old Business No old business 7. New Business a. Yearbook Thrathen / Moorman Yearbook information was made during committee reports (see Publications Committee) b. Conference Program 2004 Cochran It was announced that a special logo may be developed for the 25th anniversary of ARF conference. Suggestions for the conference are welcome. It was announced that David Bishop will do Call to Forum for this conference. c. Conference Program 2005 Bass Joanne Bass and Randy Bass announced that the theme for the 2005 conference will be: Literacy Ц WhatТs the Next Big Thing? d. Conference Program 2006 Dan Rothermel will be chairing the 2006 ARF Conference. E-mail Joyce Fine, and she will facilitate communication with Dan. e. IRA Cosponsored Session Brenda Townsend will work with IRA to arrange for an ARF cosponsored session at IRAТs annual conference. f. Joyce Fine was thanked by all for the wonderful job she did as President of ARF for this past year of service to the organization. Jill Lewis gave her a gift for her well-deserved R&R time. 8. 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