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American Reading Forum
Board of Directors Meeting
Sundial Resort
5 December 2001
5—7 PM
Members present: J. Hager
(Chair), M. Laine, L. Elish-Piper, J.
Matanzo, B. Schlagal, Trathen, R. Wolpow
1. Welcome and Opening
Announcements Hager
Chairperson Jane Hager called
the 22nd ARF Board meeting (10th at the Sundial) to order
at 5:05 PM. Jane announced with regret
the death of long-time ARF member Barbara Stone, who died suddenly last
spring. She will ask Suzanne Lapp to provide
a brief eulogy to Barbara and ask for a moment of silence in her memory at the
Business Meeting.
2. Approval of Agenda Hager
Approved (M/S/P)
3. Approval of Minutes Hager
Minutes of 30 April 2001 Board
meeting held in New Orleans approved
(M/S/P) with the following spelling
corrections: Sara should be Sarah
Dowhower, Ray Wolpow not Walpow, and George Hruby, not Ruby.
4. Treasurer’s Report Dowhower
Our financial situation is much
improved from last year because of the raise in dues. The appended report is a mix of 2000 and
2001. We took in ca. $17,5000 and
spent about $14, 500. Sarah reported her concern about the low number
of registrations—at this point—for this year’s conference and the fiscal
troubles this may cause ARF.
Approved (M/S/P)
5. Committee Reports
a. Nominations and Elections (Hager)
Suzanne Lapp and Bob Schlagel are new Board members. Missy Laine will be chair
in 2002 with Laurie Elish-Piper serving as
vice-chair. Jane recognized the
contributions of departing Board members
Donna Alvermann and Ray Wolpow and
thanked Donna and Woody for the support
they gave her this year.
b. Membership (Dowhower
for Townsend)
As of now, we have 66 registrants and 71
members.
c.
Yearbook/Editorial Advisory (Trathen)
Last yearbook submissions numbered 28 of
which 4 were accepted outright, 4 rejected,
and 20 returned to authors for
revision. Of these 20, 17 were accepted
and 3 rejected.
Only one keynoter, George Hruby, submitted
a paper. Cost of producing the Year-
Book is rising steeply. Jane cited the positive response to this
year’s publication.
d. Conference Program, 2002 (Schlagel)
Jane expressed gratitude to Bob and Appalachian
State for their willingness to take on
organizing the 2002 conference. Barbara Stone’s untimely death left the need
to
fashion an acceptable proposal in a short
time. It was suggested that a retired
ARF
member be called upon to talk about ARF’s
history.
e.
Call To Forum (Wolpow)
Our co-sponsored presentation at IRA was
very well-attended and it generated a
two page mailing list of possible
members. The CRA-ARF joint session was
also
well-received and attended. Please send suggestions for next year’s book
titles to
Ray.
f.
Budget (Dowhower)
Included in earlier Treasurer’s Report.
g.
Graduate Student Mentoring/Scholarship (Laine
for Bullock)
The committee received the nominations of
8 graduate and 2 undergraduate students.
Our guidelines allow only grad students
are eligible to apply. At this time,
$680.00
in donations has been received. The Board
will provide the required two.
Motion (Wolpow/Laine) to amend the current
Graduate Student Mentoring
Scholarship form to include the following
statement:
It
is the expectation that a draft of a scholarship recipient’s paper
be
received by the session reactor at least one week prior to the
conference
and that the member who nominates the student will mentor
and
then verify to the chair of the Scholarship Committee that these require-
ments
have been met.
Delete
from the rules the following: Students
will be notified as soon as decisions
Are
made this fall; they should have plenty of time to make travel arrangements.
Woody Trathen suggested that we include a
statement on the program proposal form
regarding Graduate Student status.
h.
Site Selection (Hager)
We appear to have no active
committee. Brenda has a list of possible
volunteers.
g.
Public Relations (Cochran)
Committee busy negotiating price of shrimp
for Friday’s shrimp boil.
i.
Archives (Fine)
No report.
j. Bylaws (Hager)
No report.
6. Old Business
Sarah reported on our tax exempt
status. We paid $500.00 for our Federal
ID number. Both Wisconsin and Florida have granted us tax exempt status. Sarah has worked hard to save us money in
this area and the savings will be used to fund scholarships. The Board congratulated her on her
accomplishments.
Jane would like the Board to
revisit the procedures for allowing people who are former Board members to
serve again. We will take this up at the
San Francisco meeting.
Woody proposed putting the
Yearbook on the Worldwide Web. A
proposal to do this will be forthcoming at the Friday Business Meeting. Why? Cost
of publication is becoming prohibitive.
There are some reasons we that go against online publication, e.g., some
people are reluctant to publish online, some Tenure committees won’t consider
other than print publications. This
year’s edition is already on line at http://www.fd.appstate.edu/arfonline
Jane suggested that our
discussion not be limited to the Business meeting but continue on the
List-serv, etc., and asked that the Yearbook Committee organize the reactions
and bring this information to the May Board meeting.
Jane reported for Valerie
Bristor on this year’s conference, to wit, we will accept papers from people
who are unable to attend this year’s conference because of the highly unusual
events of the year.
Website is redone. We need to put the address on the program,
etc.
The dates for our 2002
conference are 7 December through 10 December.
The 2003 Program Proposal form will reflect the changes re graduate
students.
Respectfully submitted,
Alice Randlett